Zoom security and privacy tips and tricks

Gain full control over your Zoom video conferences.

It’s very easy to set up a Zoom video conference, but, by default, it’s also easy for hostile strangers to break into your meeting. Here’s how to stop them.

Before we start, this is my first post so thank you for reading my personal blog

What is ZoomBombing?

They are bunch of internet trolls that they are using  some ways to slip into public Zoom meetings and taking over the screen-share to show off disturbing footage to everyone on the call, or by playing some weird music.

How to prevent ZoomBombing?

Luckily, there are some steps you can take to help keep your video calls more secure and on topic and stop Zoom “hacking”.

1- Keep up to date

Like any application out there , Zoom suffers from security vulnerabilities, but it’s so far proven that it can fix them quickly. Therefore, one of the important steps you can take is to make sure you keep any installed version of the Zoom mobile or desktop app up to date. This ensures those issues are fixed, and your risk of compromise is lower. 

2- Protect every meeting with a password

One of the attacks hackers uses your zoom meeting to join without a password which sees uninvited guests crashing your meeting or chat, relies on meetings not being password protected. I advise making passwords your default for all meetings.

Please remember, security measures such as these are only as effective as the users who enable them, so just as you should not publicly share open meeting links, meeting passwords are rendered useless if they are shared on public platforms alongside a corresponding link or ID. Trolls and hackers can find them too and then you’re back to square one.

3- Don’t use social media to share conference links

Sometimes you want to host public events, and in many places online events are the only type of public events available these days, so Zoom is attracting more and more people. But even if your event is truly open to everyone, you should avoid sharing the link on social media.

Where do the trolls get information about upcoming events?

That’s right, they find them on social media. So, avoid publicly posting links to Zoom meetings.

If for some reason you still want to, make sure you don’t enable the Use Personal Meeting ID  which is PMI option.

4- Blocking users from grabbing control of the screen

To keep people, welcome or unwelcome, from screen sharing during a call, you need to block everyone except the host (you) from screen sharing.

5- Enable Waiting Room

Another way to stop Zoom bombers from entering your chat or meeting is the use of waiting rooms. This allows the host to screen everyone entering the meeting to ensure no one uninvited can get in. 

When scheduling a meeting, go to your settings and click advanced options. Here you will have the ability to ‘enable waiting room’, which means that when participants do join the meeting, they will be added to a virtual waiting room, where the host of the meeting can vet participants before allowing them to join the call.

6- Restrict participant powers

You can restrict the powers of your participants during meetings, which can often be good practice in general but, more importantly, will restrict the powers of any troublesome entrants.

You can mute all attendees upon entry to ensure that there are no disruptions.

You can mute everyone on the call or prevent them from unmuting themselves.

You can also ensure that only the host has the ability to share their screen by clicking the arrow next to ‘share screen’.

You can also restrict chat options if chat is not needed, or limit chatting to the host only.

7- Lock the meeting

Another helpful feature is locking a meeting once it has started as an additional security measure, just like you would lock your front door once everyone is in the house at night.

Once the meeting has started, you can select ‘manage participants’ and choose ‘more’ at the bottom of the side bar. This will give you the option to lock the meeting, which will prevent any further participants from joining.

For private meetings, this could be done once everyone has entered the meeting, and for more public virtual events, it could be done 10 minutes after the event has begun.

8- Don’t use your Personal Meeting ID

Don’t use your Personal Meeting ID for the meeting. Instead, use a per-meeting ID, exclusive to a single meeting. A zoom video walk-through on how to generate a random meeting ID for extra security.

9- Think about what people can see or hear

This one applies to every videoconferencing service, not just Zoom. Before you jump on the call, take a moment to consider what people will see or hear when you join the call.

The same holds true for your screen if you plan on sharing it. Close any windows you’d rather others not see, for example “it’s a job search your boss doesn’t need to know about“. We’ll leave other examples to your imagination.

I Suggest to use virtual background for privacy, Its a feature allows you to display an image or video as your background during a Zoom Meeting.


What to do if someone Zoombombs your Zoom video chat

 Despite your careful efforts of prevention, some “i’am a hacker”has gotten into the meeting to cause chaos for kicks. Short of ending the meeting entirely, here are a few things you can do to try and get rid of them.

1.Lock them out. Go to the Participants List in the navigation sidebar, and scroll down to More. Click Lock Meeting to stop further participants from entering the meeting and to be able to remove participants. 

2. Shut them up. Have yourself or one of your co-hosts go to the Participants List, again scrolling down to the bottom, and click Mute All Controls. This makes it so the unwelcome participant can’t use their microphone to disrupt your audio. 

How to add layers of security into your Zoom meetings.